Right to Information Act 2005

Madras Fertilizers Ltd was incorporated in December, 1966 as a Joint Venture between GOI and AMOCO India Incorporated of USA (AMOCO) with equity contribution of 51% and 49% respectively. In accordance with the Fertilizers Formation Agreement / Participation Agreement between GOI, AMOCO and National Iranian Oil Company (NIOC) an undertaking of Government of Iran, NIOC acquired 50% of shareholding of AMOCO in Nov 1972. Consequently, the shareholding of AMOCO and NIOC were at 24.5% each with balance 51% held by GOI.

In July 1985, AMOCO disinvested their shares, which were purchased by GOI and NIOC in their respective proportions on 22.07.1985. The revised shareholding pattern was GOI 67.55% and NIOC 32.45%. After the Company’s Initial Public Offer in May 1977, the Shareholding pattern is as follows:

The Company has an authorized share capital of Rs 365 Cr comprising of Rs 175 Cr as equity and Rs 190 Cr as preference share capital. The Preference Share Capital is yet to be subscribed. As on 30.09.2005 the paid up equity capital is Rs 161.10 Cr.

Business Activities

MFL is a leading producer of complex fertilizers in the country. MFL has an aggregate capacity to produce 840,000 tonnes of NPK fertilizers and 486,750 tonnes of urea per annum. MFL has a dominant position in the South Indian market. MFL markets its fertilizers under the “VIJAY” brand name. MFL is involved in the manufacture and marketing of urea and NPK fertilizers and trading of imported Di-Ammonium Phosphate and Muriate of Potash. The main NPK product of MFL is 17:17:17. Other NPK/NP grades produced by MFL include 14:28:14, 19:19:19, 20:20:0 and 18:46:0 (DAP). MFL’s other businesses include manufacture and marketing of agrochemicals, biofertilizers and Insurance marketing with tie up from ING-VYSYA. For the Financial Year ended March 31, 2009, MFL sold an aggregate of 4.15 lac tonne of UREA fertilizers. MFL achieved revenue of about Rs. 1123.59 crores in this period.

ORGANISATION CHART
Our Vision and Mission

The powers of the employees have been defined at all levels and similarly the functions and responsibilities have been specified for all position.

Time Limit for taking a Decision

All Jobs are time bound and it varies per requirement of each job and it is followed perfectly and completed by MFL within the scheduled time

Delegation of Authority Policy
Service Policy

The Company is managed by the Chairman and Managing Director under the supervision, control of the Board of Directors. CMD is assisted by the functional Group Heads. The decision making processes are based on the Delegation of Authorities of the Company at various levels and as approved from time to time. Detailed execution of the job is being done under the leadership of the in-charge of the respective departments.

Each Department of the Company, while discharging its function, is guided by Departmental Manuals, which are periodically reviewed and updated.

Norms/standards for function / service delivery

MFL’S Marketing staff in the field carries out a range of Agro services. These include soil testing and providing advice to farmers on modern farm management techniques. They also actively participate in Krishi Mela and conduct demonstrations on the use of Bio-Fertilizers, Organic Manure, and Bio Pesticides.

Process by which these services can be accessed

MFL has a marketing network that spans across Tamil Nadu, Karnataka, Andhra Pradesh, Telangana, Kerala, and the union territory of Puducherry. With 11 Regional Offices, MFL caters to a total of 5,449 Retail Points in these states. Additionally, MFL Fertilizers are also available through the retail network of the co-operative marketing federation in the southern States. This extensive network allows farmers in need to access MFL’s service conveniently.

Time limit for achieving the targets

MFL distribute its product through monthly supply plan allocated to each states by Department of Fertilizers, Govt of India.

Process of redress of grievance

Our company has implemented a comprehensive system to address complaints regarding our products. Farmers, Dealers, and the general public can seek redressal through multiple channels. They can reach out to us through our Toll free customer care number: 1800-425-6741, via email at customercare@madrasfert.co.in, or by contacting our Regional Offices located across the states of South India.

The Memorandum and Articles of Association provide the overall framework of the rules and regulations to be followed by the Company. Each Department of the Company, while discharging its function, is guided by Departmental Manuals, which are periodically reviewed and updated. In addition to that, the conduct of the employees is regulated by the Standing Orders for Workmen and Service Policy for the Officers of the Company.

Standing Orders

The Company holds the commercial and technical documents relating to the business operations of the Company in the form of files, registers and/or electronic formats, as per the Company’s requirements from time to time and as provided for under various statues.

Archival Policy

A well defined Company’s citizen charter provides for grievance / complaints redressal mechanism. The details are available in the Company’s website www.madrasfert.nic.in

Citizen Charter

COMPOSITION OF COMMITTEES

Board of Directors and Committee Composition

The Company’s Board presently comprises 6 members. Chairman and Managing Director is an Executive Director and all other Directors are Non-Executive Directors.

The Board has constituted the following committees of the Directors:

Management Committee

The committee is constituted to review the performance of the Company on regular basis

Audit Committee

The committee has the powers and functions as delegated by the Board from time to time in line with the provision of the Companies Act, 1956 and listing agreement.

Committee on Succession Plan

The committee has been vested with powers to implement succession plan at Senior Management level

Shareholder’s / Investor’s Grievance Committee

The committee deals with investors grievances pertaining to shares related matter

Further various adhoc committees are constituted internally on need basis.

While decision taken or minutes of the meeting of the Board of Directors are not accessible by the public, important decisions regarding the company and/or its management are being communicated to the statutory authorities as also to the public as required under listing agreement. However minutes of the General Meetings (AGM / EGM) are available to the shareholders of the Company.

Term / Tenure

Committees formed since inception and Members of the Committee will change only as per the Government Order

Powers and Functions

Full Time Director : Chairman and Managing Director

Additional Charge : Director Technical

Nominee Directors : Government of India

Nominee Directors : NICO (National Iranian Oil Company) And Independent Directors

The list of employees of the Company are given in Annexure-II.

Directory of Employees

Non – Supervisors

@ Proposed New Scales

Annual Increments for all the scales will be given @ 3%.

Supervisors

The Management proposes to introduce a new scale at E-0 Level with a pay range of Rs.12,600 – 32,500/-.

Fitment Method

Fitment method as recommended in the Committee Report as follows, would be adopted:

(A) Basic Pay as on 31.12.2006

(B) Corresponding Dearness Allowance at AICPI

at 2884 as on 1.1.2007 + (C) Fitment benefit at 30% of (A) + (B)

(D) Aggregate amount

The revised basic pay will be determined by placing the aggregate amount at (D) rounded off to the next ten rupees and pay fixed in the revised scale of pay. If the pay fixed, falls below the minimum in the newscale, the revised Basic Pay will be fixed at the minimum of the Scale.

Where Executives drawing pay at two or more consecutive stages in the existing scale get bunched, then for every two stages so bunched, benefit of one increment will be given.

The Company has a system of preparing a Capital / Revenue Budget every year which is approved by the Board of Directors for implementation.

The Company has not initiated any subsidy programmes.

Not Applicable

The information related to Company Profile/Business is available at the Company’s website at www.madrasfert.nic.in. Besides all the statutory information required to be put on the website are also made available for public access.

The public, desirous of getting information, may contact the Central Public Information Officer or Central Assistant Public Information Officer. MFL does not maintain any library or reading room for public use.

Procedure for obtaining information under the Act :

A citizen requiring any information as contemplated by the Act, can send application in a plain paper.

Application need to be accompanied by Demand Draft drawn in favour of Madras Fertilizers Limited payable at Chennai, towards application fee of Rs.10/- and other applicable fees as under:

• Rs.2 for each page created / copied for A3 /A4 paper.
• actual charge for larger size paper.
• 3actual cost for samples /models.
• Rs.5 for every hour of inspection. (No fee for the first hour).
• Rs.50/- for information provided in disc / floppy.
• At the price of publication or Rs.2 per page for copy / extract for publication.

Disciplinary Action

Transfer Procedure

FOLLOWING PERSONS ATTENDED TRAINING PROGRAM – RTI

NIL

https://madrasfert.co.in/wp-content/uploads/2022/09/mflcagreport.pdf

All Local Procurements thru GEM portal only

E-Tenders : https://eprocure.gov.in/eprocure/app

All Operations are controlled through OLIS (Online Integrated System)

Top of the First screen on our website, “Select Language” is available for your convenience.

10^th of every month

Shri Sandeep Duggal
Deputy Manager – Liaison
Delhi Liaison Office, New Delhi

Appointed as Nodal Officer on May 4, 2021

CPIO – Chairman

ACPIO – P&A
ACPIO – F&A Members
ACPIO – M&D
ACPIO – Plant
https://madrasfert.co.in/ufaqs/names-designations-and-other-particulars-of-the-public-information-officers-and-other-authorities/

Following Grievance Redressal Mechanism followed in MFL

1. For Non Supervisors : As per Factories Act Rules
   CHAPTER II – AUTHORITIES UNDER THIS ACT
   3.Works Committee
2. For Supervisors : As per DPE Rules
   https://dpe.gov.in/sites/default/files/Glch02c11_0.pdf
   CHAPTER II PERSONNEL POLICIES (c) Service Matters
   11. Model Grievance Redressal Procedure for staff and officers in the Central Public Sector Enterprises
   DPE/Guidelines/II(c)/11

Parliamentary Questions

All Required information disclosed and link also given. To avoid Language barriers, select language also given. All Company Financial reports in Annual Report which is displayed year wise. All RTI information, Marketing details and Administration Logistics were given under different headings.

FAQs

CPIO Details

https://madrasfert.co.in/right-to-information-act-2005/ Name & Designation of Public Information Authorities

Third Party Disclosures

2020 – 2021 : National Productivity Council, New Delhi

2021 – 2022 : Mr Ashok Vishandass, Professor – Indian Institute of Public Admn

Nodal Officer

Shri Sandeep Duggal

Deputy Manager – Liaison

Delhi Liaison Office, New Delhi

Appointed as Nodal Officer on May 4, 2021

Committee of Key Stake Holders for Advise On Suo – Motu Disclosure

Committee of PIOS / FAAS with Rich Experience in RTI

https://madrasfert.co.in/right-to-information-act-2005/ Committee of Key Stake Holders